ZeusHub: My Tasks & Personal Tasks

The ZeusHub provides a centralized place for users to manage tasks and stay on top of work that requires action—whether those tasks are tied to site timelines or are personal reminders.

All users have access to the ZeusHub, even if they do not have access to Sites. This ensures that external users such as vendors, contractors, and franchisees can still update assigned tasks even if they are not granted permissions to view site-level data.

My Tasks Tab

The My Tasks tab displays all timeline tasks assigned to you, either as a Contact or a Team Member. 

This tab can be used by multiple user types, such as internal team members, or even external vendors, contractors or Franchisees who are responsible for completing tasks but may not be given access to the full site or timeline.

Searching and Filtering Tasks

The My Tasks tab includes several tools to help you quickly find what you need.

You can:

• Search by Task Name or Site Name

• Filter by Task Due Date

• Filter by Team Member Role (where applicable)

• Filter by Concept

• Filter by Site Type

• Optionally include completed tasks

Filters can be combined to narrow the list to only the most relevant tasks.

Updating Tasks

From the My Tasks tab, users can update task information directly.

Available updates include:

• Task Status

• Estimated Completion Date

• Actual Completion Date

• Duration

• Task comments (where applicable)

Any updates made in the ZeusHub:

• Are immediately reflected on the task itself

• Automatically update the associated timeline

This ensures timeline data stays accurate without requiring navigation to the site.

Personal Tasks Tab

The Personal Tasks tab is designed for user-created tasks that are not associated with a site or timeline.

Personal Tasks are ideal for:

• Internal reminders

• Follow-ups

• One-off to-dos

• Work you want tracked independently from site activity

Creating a Personal Task

To create a Personal Task:

1. Click New Personal Task

2. Enter a Title (required)

Optionally, you may also provide:

• Description

• Due Date

• Notification preferences

Personal Task Notifications

When creating or editing a Personal Task, users can choose to receive notifications:

• X days before the due date

• When the due date has passed

• Every day until the task is due

You may enable one or multiple notification options.

Notifications for Personal Tasks:

• Appear in the notification bell

• Are visible in the Notifications tab

• Follow the same behavior as site-related task notifications

Searching and Managing Personal Tasks

The Personal Tasks grid supports:

• Search by Title or Description

• Filtering by Due Date

• Optional inclusion of Completed Tasks

Personal Tasks are:

• Visible only to the user who created them

• Fully editable at any time

• Not connected to sites, timelines, or reports

Need Help?

If you have questions about the ZeusHub, task visibility, or notifications, please contact Support for assistance.